Utility Payment

Today's businesses often own or manage several different sites.  Aside from the day-to-day management activities for each property, there are often several utility bills for electricity, wastewater, natural gas, and water for each site. The result is lots of paper, energy and money spent on non-core business functions.

Now, consider Datapult's Utility Payment Services, which receives, verifies, processes, and pays all those invoices, and then analyzes usage to identify ways to reduce overall utility expenditures.  Your staff can focus on the core business, while Datapult does the rest, often at a substantial savings!

Datapult's business is energy analysis, and Utility Payment is a custom service designed to fit your needs at a cost that will help your bottom line!  

Utility Payment Service

The Datapult Utility Payment Service includes all the features needed to reduce accounts payable administration.  In addition, this valuable service places accurate usage information at your fingertips to empower you to proactively reduce energy expenses, including:

• Invoices are received at a unique mail delivery site;

• Payment checks with remittance advice are mailed to utility vendors;

• EDI (electronic data interchange) billing and payment where available;

• Weekly and Daily funding options by ACH (automated clearing house) or bank wire transfer;

• Electronic General Ledger file customized to your accounting system;

• Invoice processing and payment reports;

• Invoices verified for correct account numbers, dates and high dollar limits;

• Problem invoices investigated and resolved;

• Invoice data stored in Datapult Central, a state-of-the art, disaster-tolerant data warehouse;

• All processed data and account information organized onto a secure, Internet accessible site;

• On-line summaries arranged in unique customer groupings with links to site and actual invoice image;

• On-line analysis using trends, same site comparisons and benchmarking among sites;

• Exception reports flag excessive usage.

Value Added Services

Historical Data Entry

Datapult can build a powerful database from past utility bills to help customers fully understand current usage against historic norms.  Historical Data Entry establishes a baseline to produce usage profiles and predict future needs by:

• Enter previously paid invoice data;

• Incorporate historical data into the database for analysis.

• Data Storage

• Invoice images stored on CD-ROM (Compact Disk) and delivered quarterly.

Datapult Energy Experts

Datapult Energy Experts provide expert analysis and resolution to utility bill problems.  Datapult will validate utility charges and produce detailed reports based on normalized comparison suitable for budgeting, forecasting and performance project verification, such as:

• Examine exception reports and analyze billing calculations including demand and power factor;

• Resolve billing errors with the utility vendor;

• Analyze current site usage against historical usage;

• Correlate usage to site parameter (i.e., floor area, sales revenue or hours of operation);

• Normalize sites according to actual weather conditions;

• Provide consulting on special requirements and custom services.

All specifications are subject to change.
For more information contact Datapult Limited Partnership

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